Company & Institutional Verification — Checklist before submitting a request
Practical guidance for applicants, institutions and decision-makers who need a clear, evidence-based verification process.
Company & Institutional Verification concerns company identity, institutional records, authority, status and documented representations. Verification should describe what evidence was checked, what source supported the conclusion, what limitations remain and the date or context to which the result applies. A verification result is evidence for a decision-maker; it does not replace the legal authority, admissions office, employer, regulator, licensing board, ministry or other receiving institution that makes the final decision.
Before you submit
Identify the exact claim to be checked, collect the strongest available records, confirm names and identifiers, remove irrelevant sensitive data and state the intended use.
Before you rely on a result
Read the scope, evidence grade or source description, date, limitations and unresolved items. Confirm that the report answers the decision you actually need to make.
If the result will be used internationally
Ask the receiving institution what form of verification, legalisation, translation, equivalence or licensing evidence it requires. EIFVS verification cannot guarantee another authority’s acceptance decision.
Evidence and decision boundaries
EIFVS can document what was checked and what the available evidence supports. It cannot bind an external university, employer, regulator, ministry, court, licensing authority or other institution. If a specific destination requires a particular legalisation, apostille, equivalence assessment, translation, licensing step or direct institutional transmission, confirm that requirement with the receiving body.
Questions worth asking before submission
- What exact claim needs verification?
- Which primary or authoritative source can support it?
- Is the result time-sensitive or dependent on current standing?
- Does the receiving institution require a particular format or verification channel?
- Are there privacy or consent restrictions on the source data?
Use the right verification route
Review the relevant EIFVS service page, then start an application only when the verification question and required evidence are clear.